Hand over a flat with no deposit
disputes
Tenant and landlord fill in the protocol together - each on their own phone, at the same time - and sign it on the spot. The flat's condition is agreed and documented before there's anything to argue about.
Returning the deposit is where parties fall out most often
A protocol scribbled in pen on a sheet of paper. Photos scattered across a phone's camera roll. And a year later - one word against another. With no shared, signed record both sides lose: the tenant fights for their deposit, the landlord for the flat's condition.
One protocol both sides call their own
Write down the flat's condition together and sign it, before there's anything to argue about.
You fill it in together, live
Each side adds their own notes from their own phone and sees exactly what the other does. Nobody signs the other party's findings blind.
Photos right next to the point
Each room's photo lands where its description is - with a date. The evidence is in one place, not lost in the camera roll.
A handwritten signature, on screen
Once you both accept the content, you sign with your finger on the phone screen. Each side gets the same finished protocol.
Fewer deposit disputes
With the flat's condition agreed up front, there's no room for guesswork at return - or for frayed nerves.
Two phones, one protocol - written together
No more passing a single phone back and forth. Both parties are in the same protocol at once - each on their own device, both seeing the same details live.
Four steps to a signed protocol
Start a protocol and invite the other party
You create a protocol and send an invite. The other person downloads the Stancja app and joins the same document.
Walk the flat together, room by room
You add descriptions, meter readings and photos. You both see every change live.
Review and sign
When everything checks out, you both confirm the content and sign on screen.
Download the PDF
You download the finished protocol as a PDF - both of you hold an identical document, ready for the day of return.
The same standard for one flat and your whole portfolio
Looking after dozens or hundreds of flats? Stancja works the same at any scale - every handover runs by the same rules, agreed and signed by both parties, no matter who on the team carries it out.
One standard for the team
The same protocol template for every flat - no matter who runs the handover.
Full status visibility
Which protocols are signed and which are waiting - all in one team view.
Agreed and signed
Every handover confirmed by both parties - no exceptions, no paperwork.
Frequently asked questions
Is this kind of protocol valid?
What about my data and photos?
The other party doesn't have the app - now what?
Make your next handover a calm one
Write a protocol in Stancja that matters to both sides - agreed, documented and signed in minutes.